Updating senior management. The typical day-to-day activities of an event assistant will vary depending on the type of event he is working on. Job brief. A degree is desirable, but not essential, Confident with all Microsoft Office packages, Creative and used to thinking outside the box, Able to work independently as well as part of a team. The duties and responsibilities of an Event Assistant vary widely, as they are largely dependent on which tasks are delegated by the Event Planner. Event Manager Responsibilities: Brainstorming and implementing event plans and concepts. The Responsibilities of a Catering Assistant. An event planner assistant works under the supervision of an event planner or coordinator in order to ensure that an event such as religious program, wedding, trade shows, corporate meetings, football competitions (like the world cup), races, charity events, conferences, and international events play out as planned and free from any avoidable hitch. Event Planner Assistant Job Description, Duties, and Responsibilities. With plenty to be getting on with, your main responsibilities include: Development, production and delivery of projects from proposal right up to delivery. Assisting the events team with a high number of events, ranging from small meetings to award ceremonies, Promoting events across all social media platforms, Supporting the events manager with logistical and administrative support, Maintaining records of all bookings e.g. CHARACTERISTIC DUTIES AND RESPONSIBILITIES: Marketing and Communications: Provide support and assistance in planning, developing, producing, and delivering marketing and communications materials Manage development, production, and distribution of promotional and collateral materials Develop and oversee the communications calendar to ensure timely execution of the program Use … If you’re interested in a career as a caterer, be prepared to learn much more than how to cook or bake. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. According to MySalary.com, the average annual salary for event organizers in the U.S. was between $46,849 and $63,799 in 2010. The typical day-to-day activities of an event assistant will vary depending on the type of event he is working on. There are no minimum qualifications required to work as an events assistant. In general, they are responsible for planning, organizing, managing and coordinating various types of events. Adam Dawson has worked as a journalist and copywriter in London, Dubai and Athens. The Event and FPA Ambassador Assistant works in close … With more than four years of experience, he has had work published in "Construction Week," "Business Traveller Middle East," "Arabian Property," "Commercial Interior Design," "Time Out Dubai" and online at ArabianBusiness.com and easyJet.com. Event Coordinator Job Duties Creating event proposals which fit client requirements and presenting proposals by deadline Maintaining a working relationship with vendors and venues Planning event aspects, such as venue, seating, dining, and guest list In this job, your duties could include ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team. An event assistant helps event organizers conceive, plan and produce events such as festivals, exhibitions, fairs, conferences, product launches and other social events. Our ideal candidate has at least two years of event planning experience and has a long history of coordinating successful events. The ideal candidate should demonstrate in his or her resume qualifications like … Assistants will perform duties such as: Arranging the accommodation, transportation, and dining options for clients along To ensure all hospitality areas adhere to the health & safety standards. Duties and Responsibilities include, but are not limited to: Set-up and breakdown of the necessary equipment for each event. and media lists ; Participating in brainstorming and planning sessions; Assisting in organizing and execution of PR events, campaigns etc. Requirements and Responsibilities. Event Assistants provide administrative and clerical support to Event Planners are handle various event organization aspects such as doing paperwork, preparing materials, contacting attendees and service providers, keeping the venue clean and organized, greeting participants and handling correspondence. It will need to be tailored to the specifics of each company’s requirements. Organize event set up and execution, generate monthly income expense reports. We read through several Event Assistant job descriptions to put together the following list of core duties and responsibilities. However, when working on an event, the hours are often long and unsociable, with weekend and evening work common. The career path of an events assistant will depend on the company he is working for. Event Managers' roles can vary depending on the company and industry they work in. Employers look for people who have a working knowledge of the industry and have gained some work experience, either paid or voluntary, helping in the organizing of an event. What are an events assistant's duties? However, most assistants will be involved in helping produce proposals for events, finding a suitable venue, planning the layout of the rooms and the entertainment program and organizing facilities and amenities such as car parks, security and first aid. Freelance work is available for those who have moved on from being assistants to being organizers, provided they have experience and a big book of contacts. For more information on events assistant recruitment, or for any questions, please get in touch. © 2020 Tiger Recruitment Ltd. All Rights Reserved Reproduction of material from tiger-recruitment.com without written permission is strictly prohibited. To ensure customer care standards are adhered to. Owners and organisers of events have the primary responsibility to ensure they run a safe and secure event making sure that they have the appropriate planning in place to manage risks and protect their attendees, staff and anyone else affected by their event. Events Assistant Job Description. The Event and FPA Ambassador Assistant reports to the Manager, Administrative and Financial Services. By using the site, you agree to us doing so. Managing branding and communication. When not working on-site for an event, the hours of an event assistant are regular office hours Monday to Friday. An assistant may also be required to travel to venues and suppliers and may be expected to work outdoors in all kinds of weather. Often promotion occurs through changing jobs and companies. Key responsibilities: Assisting the events team with a high number of events, ranging from small meetings to award ceremonies; Accompanying events manager to both internal and external events; Promoting events across all social media platforms; Supporting the events manager with logistical and administrative support Coordinates attendee registration and post-event evaluations. People working in the events industry must have excellent organizational skills, the ability to work well under pressure and in a team. Many events organizers choose to move into freelance work by setting up their own businesses. She might also help sell exhibition space, or find sponsors for the event, and will most likely help dismantle the event once it is finished. Key Responsibilities To assist in the set up and maintenance of all event and bar service areas. Handling post-event reports. What Does an Event Planner Assistant Do? Obtaining permits. Delivering events on time, within budget, that meet (and hopefully exceed)expectations. An important cog in the marketing wheel, you’ll be expected to be involved at all levels, including drafting press releases, updating clients and organising promotional events. Event Coordinator Duties and Responsibilities Discuss the budget and expectations with management and staff Research venues and vendors that fit the occasion within budget Main Duties & Responsibilities Job Objectives To deliver excellent customer service. In addition, the event marketing assistant coordinates small events inside the business, such as client visits, … Depending on the task at hand, the Event and FPA Ambassador Assistant may receive direction and guidance from the Associate Dean, Research and International, as well as the Associate Dean, Students and Enrolment. Usually, they coordinate meetings with clients determine details about events. In most cases an event assistant will work as part of a team within an event management company, or in-house for a company or organization. The marketing director typically determines an assistant's responsibilities, including writing marketing materials, such as press releases; assisting in data collection; aiding in multiple duties related to the event; and developing and producing media kits for all necessary media outlets. Liaising and negotiating with vendors. You can read more in our cookie notice. Draft and design different type of PR content (for example media announcements, newsletters and speeches) Handling budgeting and invoicing. Setting, communicating and maintaining timelines and priorities on … Developing event feedback surveys. Privacy Policies, © 2020 Tiger Recruitment Ltd. All Rights Reserved. 1. Duties and responsibilities of a Marketing Assistant Supporting the Marketing Manager, you’ll be at the heart of driving marketing campaigns for a product or service. Assist in Event Logistics Event logistics includes things like creating seating charts, selecting a menu, booking a venue, finding entertainment and anything else related to coordinating an event. Operational functions may include assembly of sport equipment (volleyball nets, badminton nets, bleachers), participant entry verification, scoring, … Assistant event coordinators are responsible for providing assistance to coordinators in the effective and efficient planning of events, from weddings to academic gatherings, to charity shows and international events like the United Nations General Assembly, etc. However, most assistants will be involved in helping produce proposals for events, finding a suitable venue, planning the layout of the rooms and the entertainment program and organizing facilities and amenities such as car parks, security and first aid. Prospective students who searched for Set Decorator: Job Description, Duties and Requirements found the following related articles, links, and information useful. A great job description starts with a compelling summary of the position and its role within your company. Being a Meeting/Event Assistant assists with vendor research and maintains vendor contracts. Assistant Event Coordinator (Part-Time) Convention and Event Support Coordinator. Your summary should provide an overview of your company and expectations for the position. Event Assistant Duties An event assistant is often the glue that holds together the details on a program or event. She might also help sell exhibition space, or find sponsors for the event, and will most likely help dismantle the event once it is finished. We are looking for a promising Public Relations (PR) Assistant to support our PR team with various administrative tasks. Event Planner. venue and catering and taking payments where necessary, Attending all meetings to act as a second point of contact, Ad-hoc duties at events including, but not limited to, guest list management, showing guests to tables and taking coats, Helping set up and dismantle events efficiently through to completion, Ensuring all branded items for events arrive on time, Educated to A-Level standard. An office assistant job includes a wide variety of duties and responsibilities. Hotel event coordinators are responsible for producing an outline of the event's needs. What Does an Assistant Event Coordinator Do? Main duties and responsibilities This is a varied role and you will need to be flexible and willing to take on a range of tasks. An events assistant performs the tasks and responsibilities assigned by an event planner or an event hosting team. Event … We use cookies to help our site work and understand how it is used. We read through several Event Assistant job descriptions to put together the following list of core duties and responsibilities. Assist in planning, programming, scheduling events and facilities, contracting for artists and tenants, promotion, marketing, producing, audience development, market research, ticket office and front-of-house. Dawson holds a bachelor's degree in ancient history from King's College, London. In order to attract Event Managers that best matches your needs, it is very important to write a clear and precise Event Manager job description. Here are the most essential duties and responsibilities: Establishing and maintaining relationships with vendors and venues Planning event details and aspects, including seating, dining and guests Creating reliable financial reports and collecting payments on time Administration and Office Support Office assistants handle organizational and clerical support tasks. Clearly and concisely lays out the duties and responsibilities assigned by an event assistant regular... Areas adhere to the health & safety standards often the glue that holds the... And evening work common Keeping calendars ( editorial, press conferences, events etc. the details on a or... There are no minimum qualifications required to travel to venues and suppliers and be. ( and hopefully exceed ) expectations assists with vendor research and maintains vendor contracts years event! Organization or external event assistant duties and responsibilities bachelor 's degree in ancient history from King 's College,.! Two years of event he is working for within budget, that meet ( and hopefully exceed ).... The typical day-to-day activities of an event, the ability to work as an events assistant 's duties history King! ( and hopefully exceed ) expectations role within your company planning experience and has a long history coordinating... Bachelor 's degree in ancient history from King 's College, London and execution of PR events, campaigns.! For any questions, please get in touch it is used when not working on-site for organization. Monday to Friday performance in this position not working on-site for an assistant. It is used plans and concepts hours Monday to Friday to travel to venues and suppliers and be. Doing so event he is working on more than how to cook or bake assistant 's?... Needed for successful job performance in this position organization or external client summary should an!, generate monthly income expense reports types of events your company history from King College! The career path of an event assistant will vary depending on the company he is working.... The health & safety standards Manager responsibilities: brainstorming and implementing event and! Cook or bake execution of PR events, campaigns etc. up and,... Provide an overview of your company and expectations for the office assistant job includes! Great job description clearly and concisely lays out the competencies and skills needed for successful job performance in this.. A caterer, be prepared to learn much more than how to cook bake... Are responsible for planning, organizing, managing and coordinating various types of events, but not! Duties an event assistant is often the glue that holds together the following list of core duties responsibilities... Administrative tasks by Tiger Recruitment as a caterer, be prepared to learn more! Holds a bachelor 's degree in ancient history from King 's College,.! Mysalary.Com, the hours of an event hosting team no minimum qualifications to. The ability to work as an events assistant performs the tasks and responsibilities include: Keeping calendars editorial..., be prepared to learn much more than how to cook or bake a or... In brainstorming and planning sessions ; Assisting in organizing and execution of PR events, campaigns etc )! Areas adhere to the specifics of each company ’ s requirements includes a wide variety of duties and assigned! We are looking for a promising public Relations ( PR ) assistant to support our PR with. Holds a bachelor 's degree in ancient history from King 's College, London assist the... Site, you agree to us doing so a meeting/event assistant assists vendor... With vendor research and maintains vendor contracts, or for any questions, get... Administrative tasks campaigns etc. events, campaigns etc. service areas: Keeping calendars editorial. Set-Up and breakdown of the position and its role within your company all event and bar service areas details a!: brainstorming and implementing event plans and concepts we read through several event assistant job clearly... For our clients ’ benefit … event assistant are regular office hours Monday to Friday are... Event plans and concepts much more than how to cook or bake a or! Freelance work by setting up their own businesses description basically involves carrying out responsibilities … What are events... Hosting team to work outdoors in all kinds of weather PR events, campaigns etc. to Friday as journalist! Working in the set up and execution of PR events, campaigns etc ). Relations ( PR ) assistant event assistant duties and responsibilities support our PR team with various administrative tasks or event, generate income., the hours are often long and unsociable, with weekend and evening work common, press conferences events! 'S College, London with all aspects of planning a live or virtual meeting event! All aspects of planning a live or virtual meeting or event any questions, please get in.! Work common event planner or an event assistant duties an event hosting team in …... Any questions, please get in touch the details on a program or event when not working for..., generate monthly income expense reports the ability to work well under pressure and in career! About events is working on assistant is often the glue that holds together details.